Executive Board Position Descriptions & Term Limits

Title: President

Term: The President is a one-year term and shall assume the office of Past President for the year immediately following the expiration of term as President.

Responsibilities:

• Be the principal officer of the statewide Association and subject to the control of the Board of Directors, shall in general supervise and control all business and affairs of the Association

• Act as chairperson and presiding officer of the Board of Directors, shall act as presiding officer at every meeting of the membership of the statewide Association, and prepare the agenda for these meetings

• Call special meetings of the statewide Board of Directors

• Be an ex/officio member of all standing committees and Task forces

• Act as liaison and official representative to other professional associations

• Serve as liaison to national association (NCLCA)

• Ensure effective transitions for all offices

• Establish and maintain the calendar for his/her presidential year

• Draft position papers on topics of professional ethics, standards for the adoption of the membership or issues affecting learning assistance professionals

• Coordinate research activities of the Association

 

Title: Vice President

Term: The Vice President is a one-year term; elected annually. The Vice President shall assume the office of President for the year immediately following the expiration of term as Vice President.

Responsibilities:

• Assume the duties of the President in the President's absence

• Chair the Professional Development Committee which includes coordination of statewide annual meeting/conference

• Coordinate any other professional development activities

• Assume the office of President after serving one year as Vice-President

 

Title:  Secretary

Term: The Secretary is a two-year term; elected bi-annually

Responsibilities:

• Record the minutes of all business meetings of the membership and of the Board of Directors

• Prepare and submit to the membership any Bylaw revisions

• Notify members of all ratified changes in the Bylaws and maintain the accurate, most current copy of the same

• Ensure that all notices are duly given in accordance with the provisions of these Bylaws or as required by law

• Maintain and update the archives and records of the association

• Evaluate and identify new means of enhancing communications among the Board of Directors, NCLCA and FCLCA membership and educators working in the field of learning assistance

• Create, coordinate, and distribute all promotional material and official correspondence of the Association

• Serve on the Professional Development Committee to assist with the planning of the annual statewide meeting/conference

• Maintain and analyze a database of membership records

• Serve as registrar for statewide annual meeting

• Coordinate membership drives for retention and recruitment

• Development, maintenance and oversight of Association website

 

Title: Treasurer

Term: The Treasurer is a two-year term; elected bi-annually

Responsibilities:

• Receive, record, hold and disburse all monies of the Association at the direction of the Board of Directors

• Arrange for an annual compilation of the treasurer's accounts

• Present an annual statement of the Association's accounts to the membership

• Prepare the Annual Budget in conjunction with the board

• Arrange to have any tax forms or forms regarding the legal status of the Association properly prepared and submitted

• Collect and account for monies related to the annual meetings and conferences

• Receive and process membership dues and conference registration fees

 

Title: Marketing/Publications

Term: The Marketing/Publications Officer is a two-year term; elected bi-annually

Responsibilities:

• Manage the FCLCA website

• Serve as a member of the Annual Conference Planning Committee, including taking the lead on the creation and graphic design work for the conference program and conference signage

• Work in collaboration with FCLCA Board members and the general membership in the development of future publications such as online forums or an E-Newsletter

 

Title: Professional Development

Term: The Professional Development Officer is a two-year term; elected bi-annually.

Responsibilities:

• Assist the Vice President in the coordination of the annual statewide conference

• Coordinate the conference proposal and selection process from requests, through review, to final decision recommendations to the full Board

• Coordinate conference presenter process including notification, post-session surveys, survey/assessment data, collecting presentations for the website and coordinating moderators